How to create your AI real estate agent with Prometheo

Artificial intelligence is transforming the way real estate agencies work, respond to their clients, and manage their business opportunities. In a field where response speed can define a sale, having a digital agent that attends to, prequalifies, and schedules visits automatically is no longer a competitive advantage: it is a necessity.

In this guide, we will tell you step by step how you can create your own real estate agent with Prometheo, the AI-based CRM designed so that any real estate agency can scale its business without increasing its structure or relying on manual processes.

1. Understand the problem you are solving

Before implementing Prometheo, it is important to recognize the most common bottleneck in real estate agencies: the delay in responding to leads.

Today, most contacts come through WhatsApp, Instagram, Mercado Libre, or ZonaProp. However, the attention usually depends on the same people who are showing properties or coordinating visits. This results in delays, lost opportunities, and saturation in the team.

An AI agent allows you to automate the initial responses, filter inquiries, and prioritize real leads, freeing the sales team to focus on closures and walkthroughs.

2. Connect your data sources

The next step is to teach the AI about your properties.
Prometheo integrates with the most commonly used platforms in the sector, such as Tokko Brokers and Mercado Libre, so that the agent learns in real-time from all your listings.

This allows it to answer questions about availability, prices, location, or features of each property with updated information, without the need for human intervention.

In addition, you can connect your other contact channels —WhatsApp, Instagram, Facebook, TikTok, or email— to centralize all attention in one place.

In this way, your AI agent can respond automatically from any contact point where inquiries come in.

3. Set up your prequalification questions

Not all leads have the same value. That’s why Prometheo allows you to set up prequalification questions so the AI identifies who the most relevant contacts are.

For example, you can define that the agent asks:

• “What type of property are you looking for?”

• “In what area?”

• “What is your approximate budget?”

• “Do you want to buy or rent?”

With these answers, the AI automatically tags each contact and marks which ones require immediate human intervention.
This allows you to have a clearer and more productive sales funnel.

4. Activate the automatic visit scheduling

Thanks to the integration of Prometheo with Google Calendar, your agent can also automatically coordinate visits.

The system identifies which seller each property belongs to, checks their availability, and schedules the corresponding appointment with the client.
While the agents are out showing properties, the AI continues to respond to new inquiries and schedule more visits in parallel.

This process eliminates friction between digital attention and on-the-ground operations, and can triple the productivity of a real estate agency without increasing its number of employees.

5. Automate follow-ups

One of the main reasons sales are lost in the real estate sector is the lack of follow-up.
With Prometheo, you can automate the follow-up of all your contacts: the agent will remind interested parties, send personalized messages, and keep the conversation active without depending on the sales team's time.

This ensures that no lead is lost due to lack of contact and significantly improves conversion rates.

6. Use Prometheo as your smart CRM

Beyond handling inquiries, your Prometheo real estate agent serves as a complete AI-based CRM.
You can record all leads, segment them by interest, and create personalized mass campaigns.

For example: if you publish a new listing in Palermo, you can send a WhatsApp campaign to all the people who previously inquired about that neighborhood, without manual effort.

This turns the contact base into an automated marketing tool that generates more closing opportunities.

7. Simple and frictionless implementation

All this process can be activated in minutes.
Starting from USD 50 per month, any real estate agency can create its account, configure its agent, connect its systems, and start operating with AI without implementation costs or waiting times.

Additionally, Prometheo offers 7 days of free trial, so you can try all the functionalities and see how it impacts your operation before signing up.

A new standard for the real estate sector

With Prometheo, real estate agencies can go from manually handling to operating with a digital agent available 24/7, capable of responding, qualifying, coordinating, and following up on leads without human intervention.

Artificial intelligence does not replace the real estate agent: it enhances it, freeing its time to focus on what matters most —showing, negotiating, and closing deals—.

In a market where speed defines opportunities, Prometheo consolidates as the AI-based CRM that helps real estate agencies grow without friction, without complexity, and without increasing structure.